AAF Billhighway Refresher - Shared screen with speaker view
Is the transaction ID the same # as on our entry manifest?
will the name on there be the entrant name or will they all say open water?
I had the same question
Is this about ADDY awards? Or am I in the wrong Webinar?
Yes, this is about ADDY Awards payments made online by credit card.
BillHighway is the online billing system for ADDYS
Will there be a webinar on Openwater?
HI Melissa, Do you mean setting up your clubs ADDY portal? I don’t think so but there is a link to a tutorial
I’m thinking NO REFUNDS. lol
Will this webinar be available as a recording - I am realizing the board member who would actually get something from this is our treasurer…
Are the bank accounts already set up and linked for auto deposit?
yes, please on the recording, definitely should have had my treasurer on this
upload transactions to Quickbooks?
Dwight do you have that link or know where I can find it?
Can reports include member name with payment?
http://aaf.userguide.co/awards/articles/admin-sign-up-form Melissa go there
exporto to QBO?
yes! please tell me there’s a way to have the entrant name, or something we can match up with OpenWater!!
Here u go Melissa: http://aaf.userguide.co/awards/userguides/guide/configure-your-competition
@Melissa, We will also be training clubs and helping with set up at the D4 conference in Tallahassee.
thank you Dwight!
The list of all entries —itemized by entry number.
Thanks Sarah! I knew that but didn't want to wait, LOL, wanted to get started. I'll be there for it, so if we're have trouble
Confirm that transactions for local ADDY is going to the correct bank account. If tracking more than one ADDY how are those assigned? I will be working with Santa Barbara, Los Angeles
@Melissa, feel free to call me if needed. I'll PM my number.
Does the initial payment go to Open Water and then rerouted through Bill Highway?
@sarah - thank you ;)
the problem is that there is no information in openwater the corresponds to the reports in bill highway. that makes it almost impossible to reconcile.
I may have missed it. Will clubs be able to set up automatic membership rental pay?
do you recommend using personal emails or or a club email? does it matter? I know we have used personal emails in the past but we are having issues getting back in
I need to differentiate between revenue between ADDY's to reconcile.
I don’t see anyway to tell if it’s for professional entries or student entries.
The manifest # from Open Water needs to transmit into the payment information in the Bill Highway reports so we can all properly reconcile the online payments made.
You can find the transaction number in OpenWater. Select the entry you want to refund > Go to the General Tab > Select Invoice/Manifest > Select Accounting and the transaction number shows with the payment info
Billhighway needs to identify each payment with the registration information from Open Water.
Great! Thanks Sarah.
hi! what's our login credentials for the system?
Including professional vs student. Can Billhighway get this done before ADDY events start?
Karen Slinkard Neal
Sara: “You can find the transaction number in OpenWater. Select the entry you want to refund > Go to the General Tab > Select Invoice/Manifest > Select Accounting and the transaction number shows with the payment info” Are you saying do this in Billhighway and we will see the Open Water transaction number?
It is crucial to have the entrant name tied to the payment received.
@Karen, You do this in OpenWater to find the transaction number for BillHighway.
Karen Slinkard Neal
Thank you Sarah.
Can Billhighway do this?
yes Heidi. that would save HOURS of trying to figure this out. there is nothing that matches up between the two.
Billhighway needs to make this a priority.
Again, it's critical for our financial reporting including refunds.
I would like to be informed as to when this will happen.
How will the link for the recording be distributed?
We'd like you to send to everyone and we'll forward to others as well.
It’s all really good info, just likely all for our club treasurers not Addy chairs…
Thanks for your time!
Karen Slinkard Neal
thanks for your time!